DaTAIMAGE SOFTWARE LTD

       Document Management Made Simple

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Document Imaging is one of the main ways to reduce paper in the office and can be defined as the ability to capture, store and retrieve essential business documentation. Internal or external documents can be scanned in, stored and processed electronically.

 

Information is a company's single most important resource. The management of that resource, the speed at which you are able to retrieve share and distribute information, plays a vital role in the efficiency of the operation. Security of that information is vital to the business and therefore it should be included in any disaster recovery process.

 

Our experience has shown that Document Image Processing (DIP) makes significant reductions in the time taken for the access and re-filing of company information. As image processing resides on computer systems, all company information can now be easily brought within the overall disaster and recovery plans. This would enable any company to restore all their vital business data within 24hrs of a major disaster.

 

Research has shown that labor cost account for 70% of the cost of a filing system. On average it takes 20mins for a person to look for, retrieve, deliver then re-file a document. Multiply hourly labor costs by 30% to get the hard costs for just one file. The cost for performing data entry on scanned documents is still less than physically filing them.

 

Document Image processing allows multiply people to access the same document across the network simultaneously, speeding up workflow of documents for a project. DIP also removes a company's dependency on individual who know where everything is, as the system keeps track for you.

 

To see a discussion presentation on the whole topic of Electronic Document Management, select the EDM.  This presentation, in PDF form, takes you through the issues associated with electronic document management. Why have it; the different option available; the cost implications; and likely benefits.